Quil Ceda Village
All Tulalip Tribes
Logo - Consolidated Borough of Quil Ceda Village along with The Tulalip Tribes Orca Logo Artist's watercolor rendering of the clock tower area of Quil Ceda Village
8802 - 27th Avenue N.E., Tulalip, Washington 98271 360-716-5000
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The Consolidated Borough of Quil Ceda Village
Ordinance No. 13.01.1
Utility and Environmental Services
Article IV - Management and Finances
 
Section 4.01. Management Personnel: The Utility Department shall manage the business and operating affairs of the Utility and Environmental Services Department. The Village may provide for hiring and contracting personnel for the care and maintenance of the Public Utilities (provided that hiring shall be in accordance with Village personnel policies), and shall establish compensation rates consistent with the Village approved budget. The Department may delegate only those management duties that are not specifically designated as duties to be performed exclusively by the Utility Department.
 
Section 4.02. Annual Budget: The Utility Department shall establish an annual budget enumerating the necessary costs of Utilities and Environmental Services operation, maintenance, administration, personnel, liability and other insurance, replacement, and a reserve for major repairs and replacements.

Section 4.03. User Fee Schedule: The annual budget shall be used to determine a fee schedule to be assessed to the users of Public Utilities. The budget and fee schedule shall be approved by the Utility Department and ratified by the Village Council.

 
Section 4.04. Fiscal Year: The fiscal year for the Utilities and Environmental Services Department shall be the same as the fiscal year of the Village.
 
Section 4.05. Depository: The depository of the Department shall be a separate commercial account or accounts in any bank selected by the Village. Said account shall be in the name "Quil Ceda Village Utility Department”.
 
Section 4.06. Investments: Funds on deposit in excess of 30 days working capital may be invested in insured deposits at a commercial bank, savings and loan association or investment company offering the highest interest rate, provided that investment deposits shall have immediate liquidity. Investment deposits shall be made by the Village Utility Treasurer. Withdrawals of investments require the approval of the Village Manager. Withdrawals from accounts shall be signed by two of the officers of the Village.
 
Section 4.07. Disbursements and Receipts: The Utility Department shall determine the distribution of funds required for the operation, maintenance and management of the Village Public Utilities and Environmental Services. Disbursements will be made by check upon presentation of invoices or vouchers. Disbursements shall be made by the Officers of the Village or employees properly designated by the Village. The checks written on accounts shall be signed by two of the Officers of the Village. Cash receipt will be deposited intact, as to amount, in the depositor promptly. Receipts will be issued for all cash received and copies filed and retained for accounting.
 
Section 4.08. Records and Accounts: Suitable financial records shall be maintained for all expenditures, receipts from payments for services, investments and returns on investments, and any other financial matters necessary for operation of the Utility and Environmental Services department. The separate accounting records for the Department shall be maintained in an appropriate business like manner. The records of accounts shall be made available to the Village Council upon request.
 
Section 4.09. Exclusive Use of Funds: The funds accrued by the Utility Department and kept on deposit are for the exclusive use of the Utility and Environmental Services department for the necessary operation, maintenance, and management of the Village public utilities and environmental services. Utility Department funds shall not be transferred or loaned to the Village General Fund or any other accounts of the Village or other Village departments, except to pay for services provided to the Village or Department by other Village departments.
 
Section 4.10. Audit and Reports: The accounts of the Utility Department will be audited annually at the close of the fiscal year at the expense of the Department. Annual and periodic reports will be submitted by the Utility Department to the Village Council.
 
Section 4.11. Bonding: Officers of the Utility Department and any other person(s) designated to handle funds for the Utility and Environmental Services Department, shall be bonded for amounts up to $100,000.
 
Section 4.12. Insurance: Fire and other insurance on property owned or used by the Department or on property in which the Department has an insurable interest shall be in amounts and type of coverage specified by the Utility Department. Insurance may be part of the Tribal or Village insurance policies, with the expenses thereof pro-rated to the Department if so directed by the Village Council.
 
Section 4.13. Petty Cash: A petty cash fund is authorized to be established in the amount of $2,000. This fund may be used to pay small expenses, when necessary, and to pay small obligations when it is not feasible to pay by check on the official depository. The fund may be reimbursed periodically from the official depository of the Utility Department in the amount of and upon the submittal of receipts, vouchers, and statements signed by the payees, of their proof of expenditure. Petty cash reimbursement vouchers shall be certified by the Manager.
 
Section 4.14. Regulations and Policy: The Village Manager shall have the authority to adopt appropriate regulations and policies as needed by the Utility Department to implement the provisions contained in this Ordinance.
 
Section 4.15. Regulation; Policy Suspension Alteration: No regulation duly adopted by the Utility Department may be suspended or altered by any person without prior written authorization of the Village Manager.
 
Section 4.16. Amendments: The Utility Department shall recommend amendments to this Ordinance that it believes necessary to promote the efficient, cost effective and self-sufficient operation of the Utility and Environmental Services Department and shall present such amendments to the Village Manager for approval. The Village Manager shall present all amendments to this Ordinance to the Village Council for approval.
 
Section 4.17. Grievances: Any customer or any applicant for utility services, who is aggrieved by any action of the Utility and Environmental Service Department may file a grievance with the Village Council. The Utility Department and the Village Council shall abide by the regulation set forth in this Ordinance and shall handle such grievances in a manner which provides for due process of law. All decisions by the Utility Department or Village Council on matters that have been submitted for grievance under the Department's grievance procedures shall be considered final. Final decisions of the Utility Department may be appealed by an aggrieved party only on the basis that the Department's grievance procedures were not followed, or that due process was denied.
 
Section 4.18. Non-waiver of Sovereign Immunity: The Utility and environmental Services Department is an agency of the Village, and thereby retains all rights of sovereign immunity of the Village. By providing services and entering into service agreements, the Department shall not waive the sovereign immunity of the Village or any of its officers, agents, attorneys or employees, or any one else acting at the direction of and on behalf of the Village.

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