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Quil Ceda Village Council Meeting
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February 17 , 2004
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9:00
AM
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Village Council Meeting: Roll Call
President
Stan Jones Sr. – present
Council Member Herman Williams Jr. – present
Council Member Marie Zackuse – present
Council Member Mel Sheldon Jr. –present
Council Member Les Parks –present
Council Member Marlin Fryberg Jr. – present
Ex-Officio Donald Hatch, Jr. – absent (attending mother’s
probate hearing)
Staff & Visitors Present:
Steve
Gobin, Interim General Manager
Bill Erdly, TDS
Greg Keith
Sharon Morken, Acting Recording Secretary
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1) Approval of Agenda
*February
17, 2004
Motion made by Herman Williams Jr. to approved the agenda
for February 17, 2004 as presented.
Seconded
Questions
6 For 0 Against
Motion carried
2) Approval of Minutes
Motion made by Herman Williams Jr. to approve the minutes
of the January 20, 2004 regular Village Council meeting, as corrected.
Seconded
Questions
6 For 0 Against
Motion carried
Motion made by Marie Zackuse to approve the minutes of
the February 3, 2004 special Village Council meeting as presented.
Seconded
Questions
6 For 0 Against
Motion carried
3) Swearing in of New Village Council Member
*Donald Hatch Jr.
Don Hatch Jr. is unable to attend due to his mother’s probate
hearing.
Old Business:
4) QCV Telephony Services Plan for Chelsea-Cost Update
Discussion: Handout of overall costs summary including one time
expenses. Cheaper per cost per call, estimating $60,000 to get
the word out. Need $1.7 million to get started. This is the bare
bones to get started. To secure network, internet, long distance
services, basic services, we would have to pay to other services
for some areas. Caller ID, call waiting, etc. Software service,
data storage, web posting, $32,000 revenue generation.
Les – Is this revenue generated from Chelsea?
Bill - From other neighboring areas, too.
Les- this is a business plan for Chelsea, we should be looking
at other sources, too.
Steve- We can offer the same services as others. It’s not
specific to Chelsea only. This phone service is for the Tulalip
Tribes and we need to make a decision now. We need to be able
to tell Chelsea now or make arrangements now or not!
Leo- is there a charge to go outside? Bill – there may be
a fee, like for long distance calls to go through.
Peter – The deal we can strike w/ Chelsea if the projected
revenue _______. They are not going to want to buy into the telephone
business. There is no Verizon, it’s the Tulalip Tribes.
How do we get a non-compete?
Les – We have 14 stores and we provide services and sent
invoices to these tenants for payments. Complaint is that their
phone bills are a lot higher than if with another company.
Greg - We don’t divided the bill, we are about $4.00 cheaper
than Verizon and the long distance bills are very small, they
don’t make many long distance calls.
Steve – we had to work with Verizon, we had no staff to
do this work for the phone system. If we go forward we will need
to hire the staff!
Hermie - After 8 years, what is the anticipated cost to upgrade?
Bill – I have no idea. It depends, if we lease, it will
cost a little more to lease. In 5 – 6 years, the program
would need about $80,000 to $100,000 set aside for this.
Mel - Do we have to make a decision very quickly? Yes. Excellent
meeting to work through this and funding. Are we making a decision
today? No.
Peter – Does it finance?
Hermie – Language in Chelsea, who has ownership of ATM in
Chelsea?
Les – We need more details for budget for TDS business plan,
there isn’t enough information on this summary for me to
proceed with this plan. How much time do we have?
Greg – The annual conference in the spring is in New Mexico,
I will get more information on this visit and set up training
for as many people as we can.
Steve – We need the phone service available for Chelsea
when Chelsea needs it! We have $$$ in Peter’s budget. We
are proceeding with the infrastructure like TDS is going to do
this. Chelsea will be able to choose what provider they want.
Chelsea doesn’t need to know what the system is, just that
what they need is available when they need it. The cost savings
to the Tribe is a benefit to us with this plan.
Mel – Has Cablevision been involved. Cable does not want
to be a public facility per Steve. Working on how we can bring
Cablevision into our plan. If cable is to survive, they need to
change. Customers are going to satellites, etc.
Greg – The phone we have on our desks is a very expensive
system, for a 3-year commitment, our phones system could be transferred
over to the Tulalip Tribes phone system. We work with Cablevision,
bring new technologies to the homes, like digital cable, etc.
Bill – Federal funding sources maybe available to help cover
the costs and test waters with varying partners. TDS will need
some assistance with legal as we get closer.
Les – Do we need to know what the non-compete clause says?
It might not be feasible.
Peter – the non-compete is very important.
Bill – If we pursue as partnerships, and get conditions
up front, we can circumvent as another strategy. Steve –
because of the cell tower, we are trying to restrict land use
to essentially control the poles build them out ourselves within
the boundaries of the reservation.
Mel – Are we looking for grant money?
Steve – Does staff continue on this path?
Les – I’m willing to move down this path. We are creating
an entity and will have to fund and staff it. Ask cable to come
in and don’t give them a choice! Be willing to move forward
on this.
Motion made by Les Parks to proceed with the telephone
service.
Seconded
Questions
6 For 0 Against
Motion carried.
New Business:
Visitor: Ginger w/Education Credit Union. The Credit has a vacancy
on their Education Community Credit Union. She will write information
for the Tribal paper.
5) Tulalip Data Services Staff Training/Travel request
A) Juan Echevarria, Bo Shang & Judi Colina
Query & System Administration
March 7 – 13, 2004, Carlsbad, CA Cost = $14,007.60
B) Juan Echevarria, Bo Shang & Judi Colina
Developer Training
March 15 – 18, 2004, Vienna, VA Cost= $8,511.60
Discussion: Greg Keith pulled request for training requests.
Leo – can we include what budget travel is coming out of
and balance remaining. Have a tracking system for budget for travel:
monthly, yearly.
HR should come up with a revised form for this.
Peter – Request for travel and accountability should be
for all departments.
Marie – Have the training for the Executive Directors and
Managers for travel and budgets approved. Tribal members will
come in when they are denied and ask for assistance for first,
last and deposit for rental. We need to hold to the policy.
Steve- Change focus on how to project budget for the year, everyone
built their budget as they have always done. It’s hard to
change their way of thinking. The accounting system is not capable
to giving me a monthly printout. We need a Cultural Change.
Les – It’s tough to get people to change. People need
to develop their own cuff accounts. We need to have the E.D. and
Mgrs. know what they are spending and how much they have left.
Mel – If we can get there by mid August to September then
this will be a major change.
Marlin- Can we monitor 3rd qtr. To 4th qtr. to see how much money
is available at the end of the year so we can save the money.
6) Cigarette Tax Audit Contract
*Contract with Egghart & Associates to complete the CY 2003
Cigarette Tax Audit-Not to exceed $15,800.00
Discussion: This cost is based on last year amount. This year
were hoping that the audit will be much smoother with Cal Taylor
there.
Motion made by Les Parks and stated “not to exceed
$15,800.00 to accept the contract presented by Egghart & Associates
to do the 2003 Cigarette Tax Audit.
Seconded
Questions: This cost is based on last year amount. This year were
hoping that
the audit will be much smoother with Cal Taylor there.
Stan – we need to get people to go through all our entities
before we have problems.
Steve – we need an internal auditor on hand, their inventories
system created the problems.
Hermie – Internal auditors for Tribal, accounting, how many
auditors would we need to hire? Leo will check with Don Hoerner.
6 For 0 Against
Motion carried
7) Business Park Department-Restructured to a Business
Entity
Resolution 2004-0007 BP requesting to move CY 2003 funds from
QCV Village General Fund Account #19 to the Tulalip Tribes Account
#37.
Questions
Steve - We set up Business Park as an entity and did resolutions
at last BOD meeting. This is just to reconcile books.
Motion made by Les Parks to approve Resolution 2004-0007
BP requesting to move CY 2003 funds from QCV Village General Fund
Account #19 to the Tulalip Tribes Account #37
Seconded
Questions
6 For 0 Against
Motion carried.
Les – We need a full-time person to handle the tenants,
etc. The budget has $$ for this position and maybe we need to
fill this position now.
Steve – We have QCV $$ we can transfer to Business Park
for a position to fill now for a Property Management Specialist.
Les - We need a job description at the next QCV meeting.
8) Ratify QCV Charter Amendment Changes
Resolution 2004-0008 Article II Section 8; Section 11; Section
12
Motion made by Marie Zackuse to approve and ratify Res.
# 2004-008 Article II Section 8; Section 11; Section 12.
Seconded
Questions: At any point in time, we can change this.
6 For 0 Against
Motion carried
Motion made by Marie Zackuse to approve Resolution 2004-0009
Article II Section 2; Section 4; Section 5; Section 8.
Seconded
Questions: Steve – Have a plan for our business to come
to the QCV first and then to the BOD for their approval.
6 For 0 Against
Motion carried
9) Next Village Council Meeting-March 16, 2004 @ 9:00 a.m.,
Quil Ceda Village
Conference Center.
Motion made by Mel Sheldon Jr. to adopt March 16, 2004
as the next QCV meeting date.
Seconded
Questions:
6 For 0 Against
Motion carried
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| Adjourn Meeting at 11:00 a.m. Minutes of the Quil Ceda Village regular Council Meeting
were approved at the Village Council Meeting of March 23, 2004
_______________________________
Recording Secretary
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