1) Motion made by Marlin Fryberg, Jr. to approve the agenda for the regular Village Council Meeting of April 17, 2007 with amendments.

Seconded
Questions: Tom Gobin, Sludge Contract; Update on Hotel Allocation Plan Budget. Debbie Posey, Amphitheatre Update
Motion by Stan Jones, Sr. to amend the agenda with TDS being placed at the top of the agenda.
Seconded
3 For 0 Against
Motion carried

2) Motion made by Marlin Fryberg, Jr. to approve the minutes for the regular Village Council meeting of February 28, 2007 as presented.

Seconded
Questions
3 For 0 Against.
Motion carried

3) March Report

Discussion: Bill Williams, Carlos Echevarria, Debbie Posey, Glen Gobin
Stolen cars continue to be a problem in the area. The Village has 2-3 a week. Marysville has approximately 1 stolen car per day. Increased patrols continue to lower problems within the Village.
MS Walk brought 800 people here on Saturday. Police stepped in and help with traffic control but future walks will need to provide this service. The walk was very successful. Three or four more walks are scheduled for this season. A night walk with candles is also scheduled. Staff will work to change the route to take it away from the busy south end.
Tribal Police and Security staff did a great job handling the situation.

Have there been any issues when the Carnival happens or when the car sales take place? The biggest issue is the garbage that accumulates. So far no issues have arisen.

Handout regarding the Quil Ceda Village Sales & B & O Tax report prepared by the Washington State Department of Revenue.
Discussion: Nina Reece, Glen Gobin, Chuck James, Patti Gobin, Steve Gobin, Debbie Bray,
Council would like to see the information from Snohomish County regarding the services they provide back to Quil Ceda Village and the Reservation. Council would like to know about the Fuel Sales that occur within and around the Village. An interview will be provided to the Council regarding a bill that is being considered regarding stopping economic development such as malls, etc. on Reservations.

We need a report prepared regarding what we receive from the State and County. Marine Drive was a combination of County, State, Federal and Tribal dollars. How much did the County actually contribute? Council has information regarding Tribal projects that they will share. How do road projects get prioritized? There is a Regional Transportation Council that does I-5 and the County does sub-arterials. Once a project is on the list, there are local $$ that must be committed to complete the project. The neighboring local jurisdiction is trying to push the federal tax dollars north of the Reservation to the Smokey Point area to assist with their significant development project. The Tribe has a Policy Analyst who represents the Tribe at the Regional Transportation Council. It is very important to realize that Quil Ceda Village is not the major contributor to the traffic congestion in the area. Development is happening all around north Snohomish County. The real impact is from the people who live in the north County area and are commuting.

It is time that Quil Ceda Village gets on all the major boards in the area that affect the people of Tulalip. It will help provide education to the public and give Tulalip a voice. Open communication and on-going dialogues will help improve the overall relationship between governments.

Handout of Quil Ceda Village Departments March Financial Information

4) Easement Request – Executive Session
Discussion: Debra Bray, Glen Gobin
An informal request has been made by a business partnership to use the electrical substation as an easement to access some property they have bought next to it which is fee simple and zoned residential. Council does not grant easements across its property to anyone outside of Tulalip Tribal Members.

Motion made by Marlin Fryberg, Jr. to recommend that Quil Ceda Village does not want to allow an easement to Larry Barney and George Third and Sons.

Seconded
Questions
3 For 0 Against
Motion carried

5) Leasing Update – Executive Session
Discussion:

6) Discussion: Cal Taylor, Glen Gobin, Chuck James, Debbie Posey, Mytyl Hernandez
Manager is requesting the use of a credit card for purposes of conducting business such as: staff meetings, vendor lunches, State compact negotiations. Travel, etc. Smoke Shops have experienced a 31% growth. 181,000 gallons of liquor taxes were kept by the State of Washington from just Tulalip Stores. Market study has been conducted and it is very favorable to move forward with a new store. This study will be brought to the Council once it has been more thoroughly reviewed. The manager meets with Lottery officials and many others that he needs access to a credit card.

The Manager should be recognized for the growth in the business since he has taken over. The growth is phenomenal. Council President would like to commend the Manager for his management.

Marlin Fryberg acknowledges that Cal Taylor is his Uncle.

Motion made by Marlin Fryberg, Jr. approving Resolution No. 2997-018 authorizing a credit card for the Tulalip Smoke Shop and Liquor Store Manager with a credit limit of $2,500 to be used in accordance with tribal credit card policies.
Seconded
Questions:
3 For 0 Against
Motion carried

If there is a way to put Liquor in a convenience store/gas station how many more staff would be needed and what would the square footage be for the building. More staff would be needed along with a drive-thru. The drive-thru is a huge revenue generator and it is just for tobacco products. The two stores continue to grow. The new store has not taken away sales from the old store.

The State Legislature passed legislation allowing businesses to negotiate directly with manufacturers or wineries to purchase wine. Amphitheatre wants to do some wine tasting events which will be a positive direction.

7) Discussion: Tom Gobin, Glen Gobin, Leo Joinette, Stan Jones, Sr., Chuck James, Mel Sheldon, Tom McKinsey, Kurt Nelson, Steve Gobin
Manager apologizes for delay in getting this contract to the Council. Is this money in the syndicated loan? MBR upgrades were $1.24 million. Why didn’t staff go out and get three bids? This company is familiar to staff. They could go out to bid to get the project going. Going out to bid will delay construction. Where do the bio-solids go? It can be used for fertilization, landscaping, farmers, the general public or it could be commercialized and sold in stores. Once this is in service, it can be used to assist Tulalip Utilities with their sludge disposal which will save them money. This product can handle growth and be upgraded at anytime. Installation costs are not known yet but staff believes it is about $200,000. The unit does need a building but it will need a roof. Staff will match the surrounding buildings. These costs should be within the original set aside.
Construction will include site prep, utilities, draining, natural gas, water (within 50 feet) and the pole type building. Staff is working on drawings for bidding the site construction. The contract with Fenton is to secure the price. Council would like staff to follow the procurement policy.

Motion made by Marlin Fryberg, Jr. to approve Resolution No 2007-019 to contract with Fenton Environmental Technologies, Inc. to purchase a Sludge Drying System in the amount of $1,023,893.00. Seconded
Questions: Will there be a return on the investment or a cost savings? Staff believes that there will be. Will sludge continue to be shipped out or will this handle all the material? Currently it would handle the MBR plant with room for expansion to accommodate increased material. A new hotel tower could be added and the system could be upgraded to accommodate the additional material. Council hopes this will help with Tulalip Utilities. Instead of hauling the sludge it will be dried. Staff wants to bag it and sell it commercially. If it were mixed with the fill material, it could become great topsoil. Permits have been requested to increase the current affluent discharge to 300,000. Currently it is 250,000 for discharge.

How long before the wetland pilot project goes in for review? It is in design right now. The EPA review is not back yet. Council would like a separate meeting to go over wetlands and what type of plans have been created. Small wetlands need to be considered reviewed. Quil Ceda Village was created for economic development. Small wetlands will be lost but new ones will be created. Mitigation banks will be established. With the stream alignment plan there are locations that have been identified where wetlands can be created that will work with the stream lines that have been identified. If Quil Ceda Village hires someone to work on wetlands, Natural Resources would encourage the Village to work with the existing plan.

The passing of this Resolution is to commit purchase the sludge drier without funding. The funding needs a Resolution to go to the Tribal Board of Directors for funding. Parametrix has been requested to put a plan together as a master plan for future development. Delineating the wetlands is causing the development within the Village to come to a halt until this issue is resolved. The Village was set aside for development. But now every project is being stopped and mitigated. It is destroying the master plan. Usually 2000 acres would be developed and permitted all at once but that’s not what’s happening. Studies have been done suggesting were wetlands might be and were they are and know a final mapping needs to be done. Staff would encourage filing a permit for the entire property so this permit process issue can be put behind us. HDR probably captured most of the wetlands but not all of them. The process needs to be fixed. It is broken right now. A process would help streamline the permits. Instead of creating wetlands
3 For 0 Against
Motion carried

8) Discussion: Tom Gobin, Stan Jones, Sr., Glen Gobin, Chuck James, Mike Alva, Steve Gobin, Marie Zackuse
Handout provided to Council regarding the Hotel project regarding water service 27th Avenue and 34th Avenue simultaneously (Loop system) USC pilot project is setting up pilot projects to use re-use water down 99th for irrigation. Anyway to start the project sooner so it isn’t going into the winter? It needs to be put in during the winter so it can be tested before going into use next summer.

The water tank in the 240 zone will increase the storage needs. Was a location settled on? It will be next to the current storage tank. It meets the storage needs of Tribal government. The 560 was not funded so the 240 was recommended to help meet the government’s needs to tie into Marine Drives 18” water main. The 560 would be an additional $1.82 million. Currently, extra money is not available to upgrade to the 560. Council wants to consider looking for funding to get the 560 instead of settling for a 240.
Government didn’t care which direction to go, 560 vs. 240. Due to funding shortfalls, the Tribal Council went with the 240 Zone. Money wasn’t set aside in the allocation plan to handle the 560.
The Village needs to review the master plan before anymore development is considered. Everything west of 27th Avenue has changed. To put in a 24” gravity fed sewer main could be put in and then the land it is to serve is classified as wetlands could mean the sewer line wasn’t needed.
Is the Council approve the projects or is the just an FYI. This is not an approval of the projects. An RFP is just to ask for a statement of qualifications to see who might be able to do this. Is the land west of 27th Avenue to 19th Avenue developable? Natural Resources believe a large portion of it is. If a wetland is filled in a new one would replace it. This is the first time Council has heard of this 24” sewer main going in west of 27th Avenue and staff is saying it’s going to begin in June. The master plan is done. We shouldn’t stop and re-invent the wheel. The GM does not think we should start from scratch. Council wants to review the master plan. Let’s bring it back and refresh our minds. We are Native People and we are stewards of the land.

The Amphitheatre has a lot of activities in the works; Concerts, Walks, Conventions, improved fencing and other improvements. Tickets are on sale now. Sales are going great. What’s happening with Marketing? Casino is tagging the amphitheatre with their ads. The outlets are not participating, yet but marketing is trying to build that relationship. Ads are being done in a number of ways like direct marketing, newspapers, publications, on-line. Even Ticketmaster sent out an email announcing the sales. Cultural events should be incorporated into the amphitheatre schedule. Staff is aggressively working to bring Native Artists to the Amphitheatre. Text messaging is going to be another form of advertising. Council compliments staff on its posters. It is extremely inviting. The list is still growing and will be exciting.

Motion made by Marlin Fryberg, Jr. to adjourn the Village Council meeting at 11:49 a.m.
Seconded
Questions
3 For 0 Against
Meeting Adjourned

Minutes approved at the regular Village Council meeting of May 15, 2007.