President Herman Williams, Jr.-Here
Council Member Glen Gobin-Here
Council Member Les Parks-Resigned
Interim Council Member Stan Jones, Sr.-Here

2) Approval of minutes for regular Village Council Meeting of March 17, 2006.

Motion made by Glen Gobin to approve the regular Village Council meeting minutes of March 17, 2006.
Seconded
Questions:
3 For 0 Against
Motion carried

3) Motion made by Glen Gobin to approve the travel request for Tracie Stevens to attend NIGA Tribal Leaders Roundtable in Washington, DC, May 8-10 at a cost of $1,469.20 to come from Government Affairs travel budget.
Seconded
Questions:
3 For 0 Against
Motion carried

4) Motion made by Glen Gobin to approve Resolution No. 2006-017 approving a credit card with a limit of $7,500 for Tracie Steven, Senior Policy Analyst, Government Affairs.
Seconded
Questions: Why the increase? No increase this is a new request. EFO asks that this be elevated to the full BOD for approval.
3 For 0 Against
Motion carried

5) Report of March Police Activity within the Village

Discussion: Jay Goss; Carlos Echevarria; Herman Williams, Patti Gobin, Mel Sheldon; Glen Gobin; Steve Gobin; Leo Joinette; Chuck James Hand out provided. The robbery attempts at QCV have been relatively low. There have been nine traffic accidents within the Village during the month of March. Half have been speed related. Motorists are having a difficult time seeing road striping especially during rainy weather. Some are from Canada. Crosswalk will be important once the restaurant comes in to reduce risk to pedestrians. Consideration has been given to an overhead crosswalk which will require a ramp for handicap accessibility. Has the seating capacity vs. parking space been evaluated? The restaurant was required to lease more space than the ECR required due to these concerns. Some cities use the flashing crosswalk. When a person enters the crosswalk the lights would begin flashing. Wouldn’t it be helpful to put turtles between the lanes? This is the second time this has been brought up in the last two months. Council would like to have the traffic consultant brought in to address these issues and report back next month. This issue needs to be a priority. The new hotel construction will impact the Village traffic pattern. Some of the main routes will be affected. The access area from 27th Avenue should be considered to keep this traffic off the main arterials such as Quil Ceda Boulevard. Village General Manager and Chief Goss should be added to the traffic meetings regarding the construction project. What happens to the cars that are impounded within Quil Ceda Village? Once the judicial process is complete, the cars are turned over to the Tribal Police department and they use the usable cars for official business. They are labeled with “seizure vehicle”. The majority of the vehicles are either junked or they are turned back to the lender due to large loans against the vehicle. The law enforcement department has a very large presence in Quil Ceda Village. The Chief would like to be included in discussions for regarding a pharmacy within the Village. Security Cameras are located around all the buildings in the Village. Village would like to have cameras located at all the entrances to the Village.

6) Artist Contracts for the Amphitheatre

1. Contract for Stanley Clark & George Duke
2. Contract for B.B. King
3. Contract for She Daisy
4. Contract for Sara Evans
5. Frankie Valley & The Four Seasons (pending legal review)

Motion made by Glen Gobin to authorize the entertainment contracts for Frankie Valley & the Four Seasons; Stanley Clark & George Duke; BB King; She Daisy; Sara Evans at the Tulalip Amphitheatre as presented (one contract approved pending legal review).
Seconded
Questions
2 For 0 Against (Herman Williams, Jr. stepped out of the room)
Motion carried

7) Motion made to approve Resolution No. 2006-018 to the transfer of cigarette tax funds to Quil Ceda Village Utilities in the amount of $145,000 for the payment schedule for the MBR Plant to test and purchase the Air Products Liquid Air Generator.
Seconded
Questions
3 For 0 Against
Motion carried

8) Motion made by Glen Gobin to approve the travel for Tom Gobin to attend the operator training on MBR Plants in Las Vegas, Nevada, June 4-6, 2006 at a cost of $355.40 to come from the QCV Utilities travel budget.
Glen Gobin: For the record Tom Gobin is my brother
Seconded
Questions: This is so cheap. Enviroquip is paying for everything. Staff is only asking for travel allowance.
3 For 0 Against
Motion carried

9) Motion made by Glen Gobin to approve the travel request for Tom Gobin and Lukas Reyes to attend Native American Water Association in Las Vegas, Nevada, July 17-19, 2006 at total cost of $2,903.40 to come from Utilities travel budget. Seconded
Questions:
3 For 0 Against
Motion carried

10) Travel request for Lukas Reyes to attend NAWA in Las Vegas, Nevada, July 17-19, 2006 at a cost of $1,425.00 to come from Utilities travel budget.
See #9.

 

11) Letter of Engagement for 2005 Quil Ceda Village Audit for an amount not to exceed $28,000 plus travel expenses.
FYI-See No. 10

12) Motion made by Glen Gobin to approve Resolution No 2006-019, General Manager Contract Signing Authority provided that such contracts will be subject to the existing limitations of the General Manager’s signing authority and being within budget.
Seconded
Questions: If Council passes on reviewing contracts how will the Council be assured that the contract is fulfilled? The Manager needs to be held accountable for his/her departments.
3 For 0 Against
Motion carried

 

13) S.C.S.E & Perry LLP contract regarding Taxation and funding.
Discussion: Mike Taylor; John McCoy; Chuck James; Herman Williams, Jr.
This is a money issue. The legal firm retained for the Tax issues had been retained but money has not been identified to pay for the funding. An account needs to be established to pay this bill. The bills are approved through the Tulalip Board of Directors but there is no money to pay the bills. There is a line item in the strategic plan that includes this cost. Somehow in the budget process the funds were not transferred.

LEGAL WILL DO A RESOLUTION FOR THE TTT BOD TO TRANSFER FUNDS FROM THE STRATEGIC PLAN TO QCV.

14) Motion made by Glen Gobin to approve the travel request for Carlos Echevarria, Sr. and Glen Dalgliesh to attend International Nortel Networks Association conference in San Diego, CA, June 10-15, 2006 at a cost of $3,439.26 each to come from TDS travel budget.
Seconded
Questions: Discussion: Greg Keith; Patti Gobin; Herman Williams Jr.; Chuck James; John McCoy; Glen Gobin; Steve Gobin; Mel Sheldon
Should a Tribal Member participate in this conference? The only Tribal Members in this area are interns and are in college full-time so they are unable to attend. It would be very important to continue to mentor the Tribal Members because these conferences and training will give them the real world experiences they will need to come back and do all these things. The training investment is critical. If we wait until we are ready, it may never happen. Council would like to see a plan as to how the training of Tribal Member employees will be accomplished. A Tribal Member should attend every conference. One of these people should be replaced with a Tribal Member. There is a plan in place for the interns. Managers need to be held accountable with staff developmental needs. The Manager should make sure that a Tribal Member is available to meet the goals the Tribe has established. The BOD is invited to come to the meetings regarding TDS.
3 For 0 Against
Motion carried

15) Motion made by Glen Gobin to approve the travel request for Diem Subbagh and Yanmei Zhao to attend RPMS Clinical Reporting Services/GPRA training May 15-18, 2006 in Scottsdale, Arizona at a Cost of $1,456.04 each to come from TDS travel budget.
Seconded
Questions:
3 For 0 Against
Motion carried

16) Resolution No 2006-020 authorizing TDS to negotiate a land lease for two (2) acres within the Village.
Discussion: Glen Gobin; Steve Gobin; Travis Hill; Leo Joinette; Chuck James; Mel Sheldon; Travis Hill; Stan Jones, Sr.
Is the Resolution for in No. 15 for architectural design for the storage building and the new TDS building? No. Okay, let’s get back to the location. Is this site near the Bingo suitable to continue? What are the other options? The site located south of the State Patrol office and the South Lot near the Tulalip Inn. The Village is the most commercially marketable property the Tribe has. Locating any Tribal department within the Village doesn’t make financial sense if there are locations that can be utilized away from the Village. Is the site south of the State Patrol large enough for future expansion? Looking out five to ten years, it is. It was originally planned for a number of facilities including a City Hall; Public Safety Building; Fire; etc. Modular buildings were the original proposal brought forward. Infrastructure is the driver behind this. Council does not want to start putting buildings in at random. A long-term plan needs to be developed and then it needs to be adhered to. The appraisals for the Village are too high to put this type of building within the Village. Council is not in favor of the two locations within the Village. The South Lot needs to have a planned developed for it, also. It sounds like the only real option is where the Village Administration building is being considered just South of the existing State Patrol building.

Motion made by Glen Gobin to continue with the Quil Ceda Village master plan which puts the Village Administration building just south of the existing State Patrol building?
Seconded
Questions
3 For 0 Against
Motion carried
Further discussion: Some preliminary testing needs to be done. Please have staff prepare some reports on this site. Would this area be leased? Council will need a better under-standing between governmental services vs. a business entity before they could make that decision.

17) Resolution No 2006-021 authorizing TDS to expend $250,000 for architectural and engineering services in the design of the new TDS building to be funded out of TTT Strategic Planning budget.
Discussion: See No. 14.
Staff is to go back out and see if architectural students could be used for this and if not then bring back an RFP to go out to bid for these services.

18) Motion made by Glen Gobin to adopt Resolution No 2006-022 authorizing the Council President to sign a contract between Cablevision/TDS and LEDCORE Technical Services, Inc to perform the Fiber Optic Cable infrastructure at a cost of $490,529.
Seconded
3 For 0 Against
Motion carried

19) Request for an extension of Quil Ceda Village Water & Sewer to the Snapps property located adjacent (North) of The Village boundaries.
Discussion: Mr. Russell Carter; Richard Snapps; Patti Gobin; Glen Gobin; Stan Jones, Sr.;
Mr. Snapps has about nine acres of property adjacent to Quil Ceda Village. The Snapps have negotiated a tentative agreement with a developer but it is on hold because it needs to have sewer and water from the Village. The developer has made some concessions that will make it attractive to the Village and the development will not compete with the Tribes’ development. The developer was asked to wait until staff and Village Council have the opportunity to discuss the development. Proposal is for a 99 room Microtel Motel. Council believes this requires an executive meeting to discuss this area and the extension of services to this facility. The developer is proposing to do many added amenities to the facility. The Motel would provide a complimentary shuttle service to the Casino. He would provide Tribal rates and would set up an educational scholarship program for a Tribal Member in the area of hospitality. Council would like to come back with a conclusion for Mr. Snapps’ request. How long of a lease is the developer looking at? 25 years with an option for 10 more years. The developer would like to start by August 1, 2006 with completion in early 2007. The developer has the franchise now. Microtel is a subsidiary of the Hyatt Hotel chain. The developer has offered for Council and staff to come to the Microtel in Elma, Washington to spend a complimentary night at this motel to see what this chain is comparable too. If the developer cannot locate here, he will go somewhere within a five mile radius of the Tulalip Casino.

20) Pharmacy within Quil Ceda Village Retail Center.
Discussion: Patti Gobin; Steve Gobin; Chuck James; Glen Gobin; Mel Sheldon; Doug Bell; Debbie Posey; Michael Taylor
The space is available within the retail center for a pharmacy. The previous tenant has to pay the lease until it came be leased to someone else. This is a Tribal business venture and the business plan is being developed. There is potential for profit with this type of business. Staff needs to have a more thorough discussion on this regarding Indian Health Service and other issues. The provision to provide this service to Tribal Members has to be addressed. Third party insurers would be billed. There aren’t any non-compete clauses within any of the existing leases to prevent a pharmacy here. The current Tribal pharmacy is structured in a way that it is experiencing five figure losses each month. It will be an adjustment for Tribal Members. The complications with the pharmacy have to do with contracts we have with Indian Health Services. IHS just lost a court decision just like this on the east coast last week. It is currently being appealed by IHS. The question is how to deal with the current tenant’s lease.

21) Motion made to adjourned at the regular Village Council meeting at 12:15 p.m.
Seconded
Questions:
2 For 0 Against
Motion carried-Meeting adjourned

Minutes approved at the regular Village Council meeting of May 16, 2006.