3) Conference Center Technology Demonstration
Discussion: Kevin Jones; Les Parks; Patti Gobin; Mel Sheldon; Herman Williams; Stan Jones; T. Peter Mills; Steve Gobin
TDS discussed and showed all in attendance the new technology with surround sound, internet, and Power Point capabilities. A Council Member asked how much the screen cost. He was told the package costs a little over 10,000. The Council was thinking the Council would need a few more screens. Staff said it had the capability to see better if needed. They were showed how to zoom in and out. A staff member thought they didn’t need another screen of the same technology, the staff member thought they should get a projector or something a bit different with less expense if they needed additional site for what projects the technology might show. A Staff member also explained that this technology is the same technology going into the BOD meeting room in the coming weeks they will be more familiar with it. Council thought it was a very good expenditure. The Council really liked the technology. Council asked if this was put in to market the Conference Center better. Council said he believed that is what will help market the Conference Center better. Staff member gave a CD for demonstration. Council asked if it had PA capability. Staff explained it did.
4) FYI: Funding Source for MBR Security & Village Office Security
Within Current Budget for MBR (equipment) and Village (equipment, repairs/maintenance/site improvements)
5) MBR SCATA System
Tom Gobin, QCV Utilities
Mike Ollivant, Parametrix
Tabled(This will be discussed at a later date.)
6) Resolution No. 04-0016
which rescinds Resolution No. 02-0006,
Quil Ceda Village Lease Revenue
Redirect Funds from QCV Capital Improvement Fund to Business Park Tenant Improvement Fund.
Discussion:John McCoy; Herman Williams; Marlin Fryberg Jr.
Staff explained to the Council that this action was to make the last action consistent.
A Motion was made by Les Parks to adopt
Resolution No. 04-0016
which rescinds Resolution No. 02-0006.
Seconded
Questions
6 For 0 Against
Motion Carried
7) Security Cameras for Trading Post
Funding Source-BP Tenant Improvement Fund
Discussion:Steve Gobin; Stan Jones Sr.; Mel Sheldon; Les Parks
Staff started out by saying the cameras had already been approved in a directive by The BOD. Staff just needed the funding and they now had it in reserve for the said equipment approved in this motion. Council asked if it was possible for more testing before purchase because of the situations that have happened in the past to the liquor store and other Tribal Entities. Staff believed that TDS had showed the BOD the system with the bid. Now Staff reminded the Council Membership that Staff had the reserve funds to pay for this and would like to go ahead with the resolution.
Motion made by Mel Sheldon to approve the purchase of the Security Cameras for the Trading Post up to $10,000.00 Seconded
6 For 0 Against
Motion Carried
8) Road West of Chelsea-Naming
Discussion:John McCoy; Les Parks; Marlin Fryberg Jr.; Herman Williams
Staff started out by saying the road west of Chelsea be named North Quil Ceda Parkway. Council reminded them that a motion was made at some time or another to name unnamed streets after past BOD members. Council said they should get a group together and discuss this. Staff said they will work on this and have it ready for the next council meeting. Council said Tulalip has always named roads in honor of those who have passed on, we should carry that on today but also honor those who are living.
9) Implementing GASB 34 Accounting
Discussion:John McCoy; Stan Jones; Herman Williams; Marlin Fryberg; Mel Sheldon; Marie Zackuse; Nina Reece
Staff said Quil Ceda Village needs to be deemed as a stand alone unit because of the State auditing proceedings. There was already a discussion on the structure and forum of the Quil Ceda Village Council. Staff thinks that the way the restructure of the council stands, makes the State Auditors feel Quil Ceda Village is an extension of the Tulalip Tribes and their forgoing entities. Council feels that having three BODS on council and the other 4 to override their decisions wouldn’t quite work out. GASB is going to have to be decided with all 7 BOD members in attendance. Council wants to talk to the attorneys and Accounting Firm to find out what is the just of having all 7 bod members on Village Council. Council would like to see all of them on the decision making side of the GASB. Council is supporting a supposium with staff, legal and the Accounting Firm. It is a matter of importance to Village Council Members that everyone meets and discusses the fate of GASB and be in accordance with State and Federal Laws concerning separate entities. Staff was asked by A Council Member if the Accounting Firm was doing training soon. Staff responded they would like to but they have audits until about November. A Council Member believed Legal should have had more information on this situation before it had gone this far. Another Council Member said that Legal was possibly overwhelmed by the seven so allowed it to happen this way. Staff said that having the same seven BOD members as Village Council members is not what is needed to have GASB audited as a separate entity. The Accounting Firm has said to a Staff Member that the GASB 34 prevents them from auditing the situation and being advisors for the same situation for the rules of the IRS. Council was having great concerns about money and what has been going on with the auditing process. Staff said that the Accounting Firm is trying to help us with the current situation not make anything out of this for them in the process. Council said we need to discuss this further after the Council has met with the Accounting Firm, Legal, and any other department to figure out what they may do in the situation.
10) Training Request for GASB 34
August 24 & 25, 2004, Reno, NV
Nina Reece, Valerie Matta & any Village Council Member
Approximate cost of $1,304.00 each
Discussion:John McCoy
A Staff Member encouraged the BOD members to attend and that the training was important.
Motion made by Mel Sheldon to approve the training requests for Nina Reece, Valerie Matta, and any Village Council Member that would choose to go, not to exceed the amount of $1,304.00 each.
Seconded
6 For 0 Against
Motion Accepted
11) Training Request for National Inter-tribal Tax Alliance Conference
September 15-17, 2004 , Albuquerque, NM
Nina Reece & any Village Council Member
Approximate cost of $1,121.00 each
Discussion:John McCoy
Staff Member had discussed why the training is important.
Motion made by Mel Sheldon to approve training requests for National Inter-Tribal Tax Alliance Conference for Nina Reece, any member of Legal Staff, and any other Village Council Member who would like to attend in the amount of $1,121.00 each.
Seconded
6 For 0 Apposed
Motion Accepted
12) Financial Statement-FYI
13) Next Village Council Meeting-September 14, 2004 @ 9:00 a.m., Quil Ceda Village Conference Center.
Discussion: Herman Williams Jr.; Mel Sheldon Jr.; John McCoy; Nina Reece
(The regular meeting has been moved to this date because all of the Village Council Members will be in Washington D.C. on the 21, of September and there will only be 4 of them to hold Forum on September 14, due to business travel.
Council said they should keep this meeting for Sept 14, all who can attend will because they are not sure when they will all be together to have another one in a timely manner.
Motion made by Herman Williams to approve the next Village Council Meeting for September 14, 2004.
Seconded
6 For 0 Apposed
Motion Accepted
