President Herman Williams, Jr. – Attending ULI Conference
President Pro-tempore Mel Sheldon Jr. –Not Here
Council Member Stan Jones, Sr. – Here
Council Member Don Hatch, Jr. – Not Here
Council Member Marie Zackuse – Here
Council Member Les Parks – Attending ULI Conference
Council Member Marlin Fryberg, Jr. –Not Here

John McCoy, General Manager
Luke Reyes, MBR
Guy Cosway, Parametric
Tom, McKinsey, Special Projects
Mike Taylor, Legal Department
Greg Keith, TDS
Bill Erdly, TDS
Ginger Rogalski, Credit Union (visitor)
Charlotte Tom, Secretary

2) Approval of Minutes

August 17, 2004
Motion was made by Marie Zackuse to approve the regular Village Council meeting minutes of August 17, 2004.
Seconded
Questions
2 For 0 Against
Motion Carried

3) MBR SCADA System

Tom Gobin, QCV Utilities
Guy Cosway, Parametric

Discussion: Kevin Jones; Les Parks; Patti Gobin; Mel Sheldon; Herman Williams; Stan Jones; T. Peter Mills; Steve Gobin

TDS discussed and showed all in attendance the new technology with surround sound, internet, and Power Point capabilities. A Council Member asked how much the screen cost. He was told the package costs a little over 10,000. The Council was thinking the Council would need a few more screens. Staff said it had the capability to see better if needed. They were showed how to zoom in and out. A staff member thought they didn’t need another screen of the same technology, the staff member thought they should get a projector or something a bit different with less expense if they needed additional site for what projects the technology might show. A Staff member also explained that this technology is the same technology going into the BOD meeting room in the coming weeks they will be more familiar with it. Council thought it was a very good expenditure. The Council really liked the technology. Council asked if this was put in to market the Conference Center better. Council said he believed that is what will help market the Conference Center better. Staff member gave a CD for demonstration. Council asked if it had PA capability. Staff explained it did.

4) Verizon Non-Disclosure Agreement

Bill Erdly
Resolution No 04-0017

Discussion: Jon McCoy, Stan Jones
The Verizon Non-Disclosure Agreement will be discussed at a regular BOD meeting.

5)Telephone Infrastructure Loan Status

Bill Erdly

Discussion: Bill Erdly
The bank is asking for documentation of secured funding in order to get the bank loan. The bank will allow TDS to obtain the loan only when they can show that we have secured funds. Staff talked about space for offices.

6) Electrical Power Sub-Station

Tom McKinsey
Location and System Layout

Discussion: Tom McKinsey
Chelsea is ready to hook-up with power. All of the projects concerning the electrical power sub-station are going as scheduled and are doing fine. The Casino is hooked up and running fine.

7) Road West of Chelsea-Naming

Past/Present Chairmen of the Tulalip Tribes

Discussion: John McCoy, Stan Jones
This will be put on hold until all Village Council Members are available to make the final decision on road naming.

New Business:

8) HRO 84 Amendments

Discussion: John McCoy, Stan Jones
The HRO 84 amendments were adopted by the Tulalip Tribes.

9) Restructure of Quil Ceda Village

A) Council Members
B) Government Activities
C) Enterprises

Discussion: BOD met about the restructure of Quil Ceda Village. They will take the suggestions of the accounting firm and go back to only having three Village Council Members. They have not gone over all the aspects but they do know that they would like to see the Village as a separate government instead of being under the same umbrella.

10) New Revenue

A) Taxes
B) Grants

Discussion: Stan Jones, Tom McKinsey, John McCoy
The Village would like to implement a sales tax on the Casino restaurants. People are accustomed to and expect to pay the tax when going out to dinner. It was agreed that it sounds like a good idea. The funds would be used to pay for the additional governmental services that the Village is responsible for such as law enforcement. This will be brought back up at the next Village Council meeting.

11) October 19-22, 2004, San Jose, CA

Valerie Matta (Village Bookkeeper); Nina Reece (Village Administrator); Karen Gobin (BP Bookkeeper); Debbie Bray (BP Planner) & any Village Council Member Approximate cost of $1,275.90 each to come from Village & Business Park Budgets (within budget)

Discussion: John McCoy, Stan Jones
What is the purpose of the training? To help staff stay up on the financial software and to follow policies and procedures. It helps staff prepare for updates within MOMS Software.
Motion was made by Marie Zackuse to approve the training and travel request on October 19-22 to San Jose, CA for Valerie Matta, Nina Reece, Karen Gobin, Debbie Bray, and any Village Council Member to attend MOMS Software training, not to exceed 1,275.90 per person.
Seconded
Questions
2 For 0 Against
Motion Carried

12) 2005 QCV “Draft” Budgets

A) General Fund-Government Activities
B) Maintenance
C) Utilities
D) Government Affairs
E) Tulalip Data Services, Inc
F) Tulalip Data Services
I) Home Computer Program
G) Business Park
H) QCV Capital Projects

Discussion: John McCoy, Stan Jones, Marie Zackuse
John explained that the budgets presented were first drafts. Council would like to meet on Friday to discuss the budgets in length.

13) Financial Statement-FYI

A) Step Increases

Just an FYI

 

14) Closed Session

A) 116 th Street TTT/QCV/City of Marysville

15) Next Village Council Meeting-October 19, 2004 @ 9:00 a.m., Quil Ceda Village Conference Center.

Motion was made by Marie Zackuse to adopt the next Village Council Meeting for October 19, 2004 at 9:00am.
Seconded
Questions
2 For 0 Against
Motion Carried