1) Approval of agenda for the regular Village Council Meeting of September 18, 2007.

Motion made by Stan Jones to approve the regular Village Council Meeting of September 18, 2007.

Seconded
Questions
3 For 0 Against
Motion carried

Foley Cleveland would like to be added to the agenda, the Village President made the item #6.

2) Approval of minutes for the regular Village Council Meeting of August 21, 2007.

Motion made by Marlin Fryberg, Jr. to approve the minutes of the regular Village Council Meeting of August 21, 2007.

Seconded
Questions
3 For 0 Against
Motion carried

3) 116th Street Culvert Replacement Project-WSDOT Value Engineering and Cost Assessment Review

Discussion: Happy Longfellow, Glen Gobin, Debbie Bray, Foley Cleveland, Edward (Gibson), Stan Jones, Sr., Steve Gobin

The Study was completed on phase 2. A hand out was given on the results. The consultants showed a Power Point presentation. Parametrix would like the recommendations of Village Council. Staff and consultants found a way to create minimal disruption to the culverts. Is there going to be Jack and boring, or tearing up the Culvert? Parametrix found a way to cover the culverts, bridge them, not interrupt the stream; this would allow the construction without closing the lanes down. Is this within the QCV boundaries? Staff is working with the County. An analysis has been done for the traffic impact. How is the customer going to switch lanes? The one lane already in place would be kept, from the traffic going west. Parametrix came to the conclusion that it will not be worse than what it was before the Quil Ceda Blvd. extension was done. Losing the right turn would not impact. A right hand turn would be allowable, with a shared lane. The left turn into Donna's would be retained. The same delay would still be the same. The signal at 34th has been removed. The total delay will be enhanced back to what it was before phase 1. State Avenue has been improved with this phasing. Traffic now is minimal. The culvert can now be done. Discussion has been made to drop the speed down to 30 mph. The detour will be 6 weeks. The duration of the work will be 6 weeks for the north lanes, and 6 weeks for the south. There would be total of 3 months work-conservatively. The work will begin in February. One of the recommendations that was made was to pre-order the culvert, so that the materials would be onsite, and done by time the hotel is completed. This will maintain the level of service to our customers. This kind of delay would be normal work done on a non-reservation road. Parametrix designed for up to a 30 year projection. The park and ride has been shut down for this construction. The new numbers in the packet have been change since the first presentation. They allocate the price to the risk. The estimate is done on a worse case analysis. The order is to order the Culvert, and to start work by February. The work could be done by May 1st. There could be some disruption with the jack and bore installation. There would be shoulder closer. The Village Council recommendations are to touch basis with the Casino President. Any formal action would come from the full BOD.

4) Comments and Recommendations: Parametrix and Gibson Traffic

Discussed with item #3

5) Police Report

Discussion: Carlos Echevarria, Debbie Bray, Glen Gobin, Happy Longfellow, Ed (Gibson), Marlin Fryberg, Jr, Stan Jones, Sr., Ed (Gibson), Steve Gobin, Shelly Lacey

The Police Department has been working with Chelsea Mall on car thefts. Staff's recommendation to the Mall was to recommend the customers to lock doors, and hide merchandise. There have been 7 drug seizures within the Village boundaries. There have been 400 reports for the Casino parking lot. Within the last 2 months there have been 2 accidents. Barricades along the freeway could help prevent traffic from coming into the Village. WSDOT has proposed to insert barricade along the freeway. The design could be done and brought to the BOD by 2008. Are there barricades along other Mall areas? WSDOT standard procedures could be bob wire and chain link fencing. A documented accident history would need to be presented. A detour should be created so that in case of an incident the businesses would not be interrupted. A pro op team should be created to help prevent the car thefts. We do not have the man power or the budget, this needs to be further discussed. Staff and the Council also need to further discuss if there will be a Police department for Quil Ceda Village. How many police do we need for the Village? Currently staffed at 4, we need to advertise for a 5th. A total of 8 would sufficiently work.

Wal-mart is losing approximately $1M from theft on a yearly basis. Marlin raised the issue of a crash data control individual who would monitor crash accident data on County Roads and WSDOT owned Right of Way road areas. The budget will need to be done by December. The police substation has been discussed. We need to thoroughly evaluate what our needs are. The calculations need to be done by the next 30 days so that we can bring it to the Village Council. Police staff will meet with Quil Ceda Village staff to implement the budget for the proposed substation/police department for Quil Ceda Village. There are vehicles available for additional staff, if brought on. Auto maintenance now takes care of the status of the tribal owned vehicles. There needs to be an understanding of the funds available and brought forward to the next Village Council meeting. Tribal wide we need to deal with the traffic data and how it gets integrated with the county. The County needs to recognize the problems on 27th Avenue N.E. The tribe needs an MOU to deal with this issue. The Tribe has officers that could deal with traffic if the proper training was given. A substation would be great for the Village, not a division. Staff thanks Sgt. Echevarria for the assistance with the non-profit walks. The police make sure the pedestrians are safe.

6) Motion made by Marlin Fryberg, Jr. to approve Resolution No. 2007-021 approving the transfer of Tax Revenue from US Bank Tax Account to Quil Ceda Village First Heritage General Fund Account in the amount of $1,254,829.07

Seconded
Questions: This needs to be approved in a separate approval; the report will be brought forward to Village Council. These funds are for the remainder of the 07 budget
2 For 0 Against
Motion carried.

7) Update-FYI

Discussion: Debbie Posey, Steve Gobin, Glen Gobin, Stan Jones, Sr.,

The season is closed. There is a problem with accommodating the women's bathrooms. We will need to address this at some point. Staff is looking at doing better signage for the next season. There are water, sewer and electrical needs to be addressed for the site. Some improvements need to be made once the hotel is in place. One million dollars in ticket sales were made. Offers for next year have been presented to staff. There were a number of things that were supposed to happen that have been placed on hold due to the budget.

8) TDS Building Update

Discussion: Travis Hill, Debbie Bray, Glen Gobin

Staff thanks QCV and the Council for the construction of the TDS building. The building is coming along well; they are ready to pour the concrete. The tribal constructions group found a company to pore the concrete. The move in date should be in April. There has been some cost over runs with electrical and mechanical. The 07 budget has been set aside from the employee and construction line item. The money can be funded through this budget cycle. The total cost could be 2.6 million. The Tribal construction manager is the main contractor for this project. A resolution will be brought forward to move monies around to the next Village Council.

9) Motion made by Stan Jones, Sr. to accept Tulalip Board Resolution 2007-250 and the conveyance by that Resolution of Easement for certain Road Rights of Way to the Consolidated Borough of Quil Ceda Village By The Tulalip Tribes and staff is directed to obtain the rights of way from the Bureau of Indian Affairs.

Seconded
Questions:
Authority currently given to the General Managers.
3 For 0 Against
Motion carried

10) Water Tank

Discussion: Mac McKinsey, Leo Joinette, Glen Gobin,

This is an FYI for the Hotel dollars, this has been advertised nationwide, and it also went out to the tribal membership. Staff received 1 bid. Staffs choose to negotiate with the one bidder, Sheldon Enterprises, initially in started at 2.6 million and are now at 2.3 million. Does this include A&E? It was bid for modification that includes engineering. Hopefully this will be at or below $2 million. Was there any communication with the previous contactor? Yes, a bid did go out. This is a joint venture with Sheldon Enterprises, Skar (?), Bailey Construction and a contractor that was approved by TERO. Construction would start in February. This is a bonded project. If this doesn't work then staff would go to engineering. This may get extended.

Minutes approved at the regular Village Council meeting of September 18, 2007.

11) FYI-July-August 2007 Out of State Travel Report

Motion made to adjourn the regular Village Council meeting of September 18, 2007 at 11:34 a.m.

Minutes approved at the regular Village Council meeting of October 22, 1007.