Council Members Present:
President Herman Williams, Jr. (arrived at 9:30)
Council Member Les Parks -Present
Council Member Glen Gobin -Present

Quorum Present

2) Approval of minutes for regular Village Council Meeting of August 16, 2005.

Motion made by Les Parks to approve the minutes for the August 16, 2005 regular Village Council meeting.
Seconded
Questions
2 For 0 Against
Motion carried

3) Out of State Travel for Diane McCormick

Discussion: Herman Williams, Jr., Steve Gobin

Staff will be taking Annual Leave and would like to visit the site. This visit will pertain to her job. The visit will help staff stay current with the new soft wares available for the telecommunications billing system implemented for Tulalip Data Services.

Motion made by Les Parks to approve the per diem, mileage, and hotel for Diane McCormick to visit the Quintrex Installation Facility on September 23, 2005 in Oneal, CA at a cost of $192.91 to come from the Tulalip Data Services Budget.
Seconded
Questions:
3 For 0 Against
Motion carried

4) Tulalip Technology Center Proposal

Discussion: Steve Gobin, Herman Williams, Jr., Les Parks, Bill Erdley, Glen Gobin, Marie Zackuse, John McCoy, Patti Gobin, Peter Mills, Tom Gobin, Debbie Posey, Stan Jones, Sr., Judy Gobin

Staff is requesting that the Tulalip Data Services department be moved to a temporary location, due to not enough space to house staff. There are safety concerns with the building being over crowded. The proposal is to lease a modular, west of the Bingo. Would this be most cost efficient? Yes. Council agrees a temporary solution is needed. Staff would like to redirect monies. Why haven’t other projects been done? Money for the 05 cycle would be redirected without touching monies set aside for projects that are needed. The different options have been provided in material. Option 2/A would be to add on. The 3rd option would be to plan out. Staff would like to seek guidance; there has been discussion of the old Health clinic. Cultural Resources is in there now. The cost for the space would be very high and there is no network access. Staff recommends options 3. Council sees option 3 fit for the procedure. How much money is available from 05? There is an estimated $240, 000 that can be redirected toward option 3, for placement for staff. Is TDS going into the new administration building? The GIS program and home computers will relocate at the administration building. A central location is needed. A short term fix would be the old health clinic. How much would it cost for the Health Clinic site? The Space comparison for the location is needed. What is the cost effectiveness? The TDS department provides services to different sites throughout the reservation; this site would provide a central location. Service provided to all entities. The suit in the retail center only provides space for 5 staff. Council is requesting more study for this project. We need to have a clear view of the picture of what is going on. Look at this towards 06 budgets. We need something done instead of a modular, a permanent structure. A multi use building. A review of everyone’s needs would be a better solution. A central location for Utilities, water, sewer, electrical, phone, centralize in one location would be a solution to this issue. Council recommends that staff start looking at a permanent space for Quil Ceda Village. Staff would like to see a permanent structure done. The tribe should be proud of the TDS department for the services that is provided. If we do not deal with this now, then we will have to look at this later. We can’t ignore this. TDS needs to be given the space for staff’s safety. The space is not acceptable at this time. The space in the Cultural Resources building is available. There are only 5 staff members. This would be an immediate fix. A temporary solution of a metal building could go up; this solution would be cheaper than modulars. This solution could be a temporary placement and then could be used for other departments. And buying time would be budget neutral. Council recommends that an architect is not needed. A stick building would make more sense. A location that will fix future needs. Staff looked at minimizing cost needs. What was the cost of the pole building for utilities? $150,000. Council recommends staff to relocate TDS to the Old health clinic. A building on the corner of 88th would protect equipment. We need to pick a site that makes sense. We could bring this back to Council for the concern of funds. This can be presented at the next meeting.

5) FYI-Emergency Plan for the Quil Ceda Village

Discussion: Herman Williams, Jr., Carlos Echevaria, J.A.Goss, Glen Gobin, Tom Gobin, Peter Mills , Linda Harvey, Les Parks, Bill Erdley, Stan Jones, Sr.

After the attacks on 911, the homeland security implemented a plan for the nation; the NIMs system. It is currently adopted by the tribe. A Federal grant is offered for this program. Agencies need to be in compliance for the Federal funds. So that if needed, then this could be offered. Three resolutions have been adopted by tribe. We currently hold a voting table at homeland security. Staff is requesting an appointee from Quil Ceda Village to also sit at the table Federal Funding is provided. This is brought here so that 2 members could be sitting at the Table. QCV is a city that could go also receive the Federal Funds that are available. Staff is requesting that the NIMs system be adopted by Quil Ceda Village. The Casino/Hotel would have a separate staff appointee. Council asking if this is an FYI and will this be presented at later date? Yes this is an FYI and will be presented at a later date with resolutions for proposal. Currently do we receive funds from Homeland Security? Yes. The funds have been used. The additional cost for this is? There is not additional cost. Staff is prepared to train appointee for the QCV. The infrastructure from TDS has been implemented throughout the reservation; staff would work closely with this plan. An emergency system is needed. The membership should also be involved. Council has concern about the children that are around the bay for school. We need to have the warning around the bay for evacuation. No communication center should be located in this area. It needs to go where the new admin. building will be. This area would be a recovery area. Communication area should be at a higher ground. Staff will provide Resolutions at the next meeting.

6) Out of State travel request for Valarie Matta and Beverly Echevaria

Discussion: Steve Gobin

The training is for the MOM system. This will help staff move into the next phase for billing and to stay up to date with software.

Motion made by Glen Gobin to approve the out of state travel request for Valerie Matta and Beverly Echevarria to attend the 2005 MOM Users Group Conference in Fremont , CA, October 19-21,2005 to come from the Quil Ceda Village Budget and Business Park Budget.
Seconded
Questions
3 For 0 Against
Motion carried

7) Funding Source for the MBR Chubb’s Security System, Resolution, #2005-016.

Discussion: Steve Gobin, Tom Gobin, Glen Gobin

QCV council directed staff to install new cameras, funds are needed to be redirected. Cameras are needed for security, this was added.

Motion made by Glen Gobin to continue with the contract with Chubb’s Security and to redirect funds from the TTT/QCV Cigarette Tax Account to the QCV Utilities Account in the amount of $33,078.00.
Seconded
Questions
3 for 0 against
Motion carried

8) Update for the Banner Contest Voting

Discussion: Mytyl Hernandez

Ballots provided. The winner is NO.10, Jason Gobin for the Winter Banner Selection. A monetary prize is offered at $1,000.00.

 

9) Muscular Dystrophy Association Lock Up Proposal for Quil Ceda Village

Discussion: Mytyl Hernandez, Peter Mills, Glen Gobin

The casino has hosted this event before. The Quil Ceda Village Conference Center Suit has enough space for this event. The maximum for occupancy the conference center is 50 people. Council recommends that Strategies 360 should also be included.

 

10) Request for access to property from 88th Street for Doug and Kyle McCay

Discussion: Herman Williams, Jr., John McCoy, Kyle McKay, Les Parks, Peter Mills, Glen Gobin, Steve Gobin, Patti Gobin, Tom Gobin

What has transpired since last meeting? The visitor is asking ingress and egress to 88th/Quil Ceda Road. Father of the Visitor has agreed to give lot 10 for access. The point between lots 8 and 9 has access for right turn only this temporary until middle turn lane is done at a later date. Why are we forcing the visitor to seek approval to have maintenance done on property? We are trying to control high volume traffic on the reservation. All of the existing driveways are grand fathered in. The tribe needs to have a more pro active approach on residential drive ways. Evaluation has been done, provided there is a system safely for access. The family has done what has been asked of them. The County does not have jurisdiction. The tribe has the policies in place. The permits do not say anything about a drive way. Council does not see anything wrong with ingress and egress to property. This will start affecting everyone, if we do not follow policy. Every one needs to follow the policies, there are impacts imposed. The fees mitigate the impact. The policy has been in effect for some time. Tulalip is developing as seen fit. We need to exercise our power. Is this here because the south side is on 88th? Yes. There has been a water line review; we would like to make sure that the process is done correctly. Is the Planning dept. the ones to review all processes? Does it apply to Quil Ceda Village? Yes. The Economic department reviews all permits. The Council has no problem with this access point.

Motion made by Glen Gobin to grant Kyle McKay to build a drive way access from property to 88th street.
Seconded
Questions
3 For 0 Against
Motion carried

 

11) Report for Top Soil

Discussion: Peter Mills

A Letter from John Guzman was received. Prior discussion about top soil at Council Meeting. Staff has reserved the account for the sand and structure fill. The materials are reserved for the Government projects. Payment and fees is still open. What yards are there and going out? 6,000 yards of top soil are going out. A letter will be issued for the 15 day clause. The letter is clear. We have a motion that says to suspend all work. The review has been done. Amend the motion from last meeting

Motions made by Glen Gobin to repeal the motion from the previous council meeting to continue work by
Seconded
Questions
2 For 0 Against
Motion carried

 

12) Quil Ceda Village Economic Development Manager Credit Card, Resolution #2005-017

Discussion: John McCoy

Motion mad by Glen Gobin to approve Resolution#2005-017 to allow a credit card for the Quil Ceda Village Economic Development Manager at a $5, 000.00 monthly spending limit.
Seconded
Questions: Council is recommending that staff reschedule the trip to the ULI conference in Texas due to weather for a later date. Staff is to check to see if the tribe can be credited for the mid year conference in 2006.
3 For 0 Against
Motion carried

 

13) Native Grounds Landscaping/Rick Orr, Resolution #2005-018

Discussion: Herman Williams, Jr., John McCoy

Why are we paying for this, and not community transit? We pay for all bus stops on the reservation. We have always done the pads.

Motion made by Glen Gobin to approve Resolution #2005-018 for the Contract between Quil Ceda Village and Native Grounds Landscaping/Rick Orr.
Seconded
Questions
3 for 0 against
Motion carried

14) Reece Trucking & Excavating, Resolution #2005-019

Discussion: Peter Mills, Glen Gobin, John McCoy, Steve Gobin
The project has been approved for funding via Resolution#2005-158 by QCV Council for a modular to be placed at the Quil Ceda Village/Business Park. There is a need for space for staff.

Motion made by Les Parks to approve Resolution # 2005-019 to approve the contract between Quil Ceda Village and Reece Trucking & Excavating for the construction of a 28’x66’ concrete pad in the amount of $50.875.00 from funds set aside via Resolution#2005-158. Seconded
Questions: Are we passing or ratifying this resolution? We are ratifying.
3 for 0 against
Motion carried

 

15) FYI- Discussion for upcoming BOD Resolutions

A. HDR Engineering/NPDS Permit
B. Mr. Williams J. Callnin-Hotel
C. Parametrix Inc.-Cost Analysis MBR Plant Expansion
D. GVA Marquette-Mr. Louis Frillman-Hotel
E. Redline Construction-Change in Scope-88th Street Repair.
F. Marine Matrix
G. Assignment of Lease-UPS Store at Quil Ceda Village

Off the Record Discussion
No Action Taken

 

16) Stream Alignment for Coho Creek

Discussion: Kurt Nelson, Les Parks, Glen Gobin, John McCoy, Mel Sheldon, Stan Jones, Sr., Peter Mills, Daryl Williams, Greg Johnston(Consultant), Steve Gobin, Herman Williams, Jr.

Staff is seeking guidance and approval for which option to go with for the Coho creek stream alignment. Where should Coho creek be located? Several meetings have been placed for topic. The options for the stream locations are in packet. Suggestions are to have a Natural setting in the N.W. to the S.E. following the natural terrain. Staff is presenting Hybrid options of 3 different positions. Option #4 is a combination of the options presented. Staff is seeking approval of hybrid stream alignment for wetlands. Council has been in the meetings. The plan would give us the best of both worlds. Spawning would be maximized. The option that staff is recommending is less intrusive on the development side.

Motion made by Les Parks to approve option #4 for the Coho Creek Stream alignment.
Seconded
Questions: Further discussion is needed for council recommendations. How is development going to be done if there are 200 ft set backs for the buffers? One side will not be usable. How can we utilize existing space? Council likes this concept the best, but we need to develop that makes sense. We need to enhance this area. If it is in the zoning ordinance then we could reduce the buffer, for the development. Staff is envisioning the west side to be natural. 85% is on existing path, not intruding much on stream. Staff is proposing a happy medium. Staff is on the Hood canal committee, observing why fish are being killed, we need to the enforce policies and procedures. Scientist has studied buffers and some of the evidence on how these buffers are affecting creeks, streams, and rivers. If we place alders, they would leak nitrate into the streams, staff recommending that we go back and revisit what is in the buffers; furs and cedars could be used as an alternate. This could give a closer buffer near the stream. The chairman of Tulalip Tribes would like to visit the area. Council comments on changing of the path of creek to flow through the alder trees. This situation is something we all want. A meeting with Natural. Resources and the BOD is needed, as long as this in not a time sensitive thing. Buffers were placed on stream for the Home Depot and Wal-Mart projects. It would be difficult to move towards the West. As we build this channel how much soil have to be cut. We do not want to go into these areas. The design proposed would work for future development. What is adding nutrients to streams; avoiding nitrates, keeping water temperature cool at 75 ft. small streams impacted by warming up shallow areas. We need to look at why the buffers are there before we consider revising the ordinance. We need to take a realistic approach. We have the ability to deviate the process. Council concerned with the cost, channel exhibition. Staff will keep the cost down and consider all of the natural habitat surroundings. Call for vote.
3 For 0 Against
Motion carried

 

The regular Village Council Meeting was adjourned at 1:07 P.M.

The regular Village Council Meeting Minutes for September 21, 2005 was approved by the Village Council on October 18, 2005.