17)Motion made by Marlin Fryberg Jr. to approval of agenda for the regular Village Council Meeting of November 20, 2007 as presented.

Seconded
Questions
2 For 0 Against
Motion carried

18) Motion made by Marlin Fryberg Jr. to approval of minutes for the regular Village Council Meeting of October 22, 2007.

Seconded
Questions
2 For 0 Against
Motion carried

19)Police Report

Discussion: Carlos Echevarria, Steve Gobin, Patti Gobin, Glen Gobin, John McCoy,

The Deputy General Manager requested to be put on the Tribal Police distribution list. Tribal police are dealing with Gang activity and graffiti. Additional staff has been brought on to assist with these issues. Has there been an increase with the Semi's parking in our lots? Yes, it is difficult to know if these semis are from outside companies or from the hotel construction project. Do we have a designated truck route? If not, can we enforce one? Can the route be directed to the back road of Wal-Mart? Staff has been checking on this issue. The traffic has increased on the parkway (31st). Currently, the speed limit is 25mph and cars are going 35mph.

20)Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-025 approving the payment to Tulalip Construction account for electrical and mechanical cost overruns in the amount of $400,000 from the Tulalip Data Services account.

Seconded
Questions:
2 For 0 Against
Motion carried

21)Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-026 authorizing a contract with Shared Technologies for an annual amount of $129,996 to perform annual maintenance for telephone at the Retail Center and Seattle Premium Outlets with funding to come from TDS budget.

Seconded
Questions:
2 For 0 Against
Motion carried

22) Motion made by Marlin Fryberg Jr. to adopt Resolution No. 2007-027 authorizing a one year contract with William W. Erdly, Ph.D. for the 2008 fiscal year to provide professional technical services in an amount not to exceed $82,400 with funding to come from the TDS budget.

Seconded
Questions:Questions: Is it the same as the previous year? Yes with the COLA for 2007 for regular employees. Is this His only employment. No, he works for the U of W putting in more than 40 hours a week.
2 For 0 Against
Motion carried

23)Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-028 authorizing a one year contract with Greg Keith for the 2008 fiscal year.

Seconded
Questions:
2 For 0 Against
Motion carried

24)Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-029 authorizing a one year contract with Travis Hill for the 2008 fiscal year.

Seconded
Questions: How come there are no amounts on these? They are hourly employees.
2 For 0 Against
Motion carried

25)Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-030 authorizing a one year contract with Jacob Setterberg for the 2008 fiscal year.

Seconded
Questions:
2 For 0 Against
Motion carried

26)Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-031 authorizing a one year contract with Dianne McCormack for the 2008 fiscal year.

Seconded
Questions:
2 For 0 Against
Motion carried

27) Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-032 authorizing a one year contract with Christine Raymond for the 2008 fiscal year.

Seconded
Questions: Is this a new employee? No, she worked at the Casino and moved to Texas. She left over a year ago. It has been difficult to fill this position. It has been advertised numerous times. Should the Casino pay this? No, it should stay with TDS. TDS has the resources to do this. She works doing other things for the Tribe so only about $10,000 would be billed to the Casino. This is becoming more and more common to work like this. This needs to be controlled by one source. Casino is proud of how the website is going. A team meets every Wednesday to bring ideas together and direct the website.
2 For 0 Against
Motion carried

28)Motion made by Marlin Fryberg Jr. Resolution No. 2007-033 authorizing the purchase of a new Digital Headend and associated equipment from National Cable TV Coop., Inc. for an amount not to exceed $312,200 with funding to come from Tulalip Broadband budget.

Seconded
Questions: Is this on going or new? This is to upgrade the existing facilities.
2 For 0 Against
Motion carried

29)Motion made by Marlin Fryberg Jr. to adopt Resolution No. 2007-034 authorizing the establishment of a Bank of America Investment Sweep account titled "QCV Utility Construction Fund", and Authorizing the reimbursement of the capital construction funds expended in 2005 for $345,742.72 and 2006 for $332,033.36 for a total of $677,776 to come from the Tulalip Tribes.

Seconded
Questions: QCV is asking to bill the Tribe for this amount. The leases were negotiated with limits and so QCV Utilities is operating at a deficit. Is this what prompted phone calls and discussion about Tulalip Utilities coming in and taking over QCV Utilities? No, that was about the wheeling arrangement with Marysville. This goes back a couple of years. The difference is what the revenue was less the expenses the utility incurred. This resolution also creates a secured fund to put the capital improvement fund. These costs usually would be spread to customers but underlying issues prevent this. At peak times the water wheeled is about 1,000,000 gallons per day. If this motion passes, will it be brought to the Tulalip Board of Directors to allocate this money? Yes. This has not been brought up at the budget meetings. The calendar years 2005 & 2006 monies were not drawn down on. This is not new. It has been brought up numerous times and the transfers did not happen. The utility's capital improvement monies were spent because the transfers did not happen. The hotel will not be paying capital improvements because they are doing work that will be given to the Utility. Council is in favor of cleaning this clerical error. Would this capital improvement money be used to fund some of the projects that are in the strategic plan? Yes, it could be used for some of those items. The resolution needs to be re-written but Council should at least allow the bank account to be created. Council would like the Tribal government staff to check to see where the funds will come from to allow this motion to pass. The money will allow the QCV Utilities staff to further fund projects for growth within the department.
2 For 0 Against
Motion carried

14) Strategic Planning for Tax Revenue

Discussion: John McCoy, Nina Reece, Glen Gobin, Mel Sheldon, Ken Kettler, Leo Joinette, Tom McKinsey, Shelly Lacy, Tony Hatch, Patti Gobin,

The money will be used for projects. How much revenue is do we currently have? We currently have 1.5 million for 2007, and 1.7 million anticipated for 2008. The taxes are cigarette, cigarette sales, fuel tax, and restaurant tax. Currently we do not have a liquor tax. There is also a Hotel tax and Hotel and use tax. 8.5% and 2%. There is a Resort fee that can also be added. Staff is looking at staying at a competitive rate for the Resort fee. The rates in Everett are lower, the customer is custom to pay these rates. What are the rates for City of Marysville and Snohomish County for the Motel rates? There is a proposal to build a QCV City Hall. This is a first read of the scope of work proposed. The sanding equipment would allow staff to take care of the Village without relying on outside agencies. Where will the equipment be stored? There is a site within the Village for equipment storage. There are tribal members that can provide these services. The striping equipment will be use for the parking lot. The equipment is needed so that staff can perform the duties the land requires. The trees and landscape have been trimmed. The staff is full-time year around employees. It cost $10,000.00 to mow 27th if contracted out. How many times do we do 27th? Ideally we would like to do it 3 times a year. As of yet, it has been done once, and staff will get this done one more time before yearend. Is QCV looking at the CAM charges? Yes, there is a system now in place for accounting for these fees, and allowing them available to the tenants if requested. A consultant hired to analyze the fees. This is a Capital Expenditure plan that could be used with the Tribal Government. There has been money requested for the Tribal Police. How did we justify the fees? The fees are based on the new Hotel which will provide overnight stay within the Village and increased traffic. There are 20,000 car trips per day at this time. At this time we currently staff five officers and are requesting 4 additional staff. The numbers with traffic has increased every year. There are new businesses and a school that will move in next to the Village that will generate even more traffic. The Village Council recommends that there be further discussion for the QCV Administration site. We can get a municipal bond that will allow for projects to be paid for and the tax dollars would pay for this.

30)Addition to Agenda:Creation of a separate Checking account for Governmental Affairs Department.

Motion made by Marlin Fryberg Jr. to approve Resolution No. 2007-035 to create a separate bank account for the Governmental Affairs which will pay the financial obligations of the Tulalip Tribes Governmental Affairs Department.

Seconded
Questions: The authorized signers are not correct. They need to include the Tulalip Board of Directors, Tom McKinsey and Nina Reece. Council will approve this with corrections.
2 For 0 Against
Motion carried

Motion to adjourn the regular Village Council meeting at 11:36 a.m.

Minutes approved at the regular Village Council meeting of December 18, 2007.