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Quil Ceda Village Council Meeting
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November
25, 2003
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9:00
A.M.
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Village Council Meeting: Roll Call
President
Stan Jones Sr. – Here (arrived at 10:00 a.m.)
Council Member Herman Williams Jr. – Here
Council Member Marie Zackuse – Here
Staff & Visitors Present:
Marlin
Fryberg Jr., QCV Ex-Officio
Mel Sheldon, QCV Treasurer, Ex-Officio
Les Parks, Ex-Officio
John McCoy, QCV General Manager
Mike Taylor, QCV Legal Counsel; Lael Echo-Hawk, TTT Legal Counsel
Steve Gobin, Government Affairs
Peter Mills, BP Manager
Leo Joinette, TTT EFO
Dianne Bissell, TTL; Greg Keith, TTL; Kevin Jones, TTL
Sharon Morken, Acting Recording Secretary
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1) Approval of Agenda
*November
25, 2003
Motion made by Marie Zackuse to approve the agenda for November
25, 2003 as presented.
Seconded
Questions
2 For 0 Against
Motion carried
2) Approval of Minutes
*October 21, 2003
*October 27, 2003
Motion made by Marie Zackuse to approve the minutes for
Quil Ceda Village’s regular council meeting of October 21,
2003 and the special council meeting of
October 27, 2003 as presented.
Seconded
Questions
2 For 0 Against
Motion carried
Old Business:
3) 2004 QCV Department Budget Approval
A) Administration
Discussion- Marie Zackuse, John McCoy, Mel Sheldon, Mike Taylor
Is the Council putting a freeze on new hires for QCV? QCV is trying
to fill
positions now. Can tax revenue received by QCV be sent to the
Tulalip Tribes? This is not possible. QCV can do capital projects
outside of the Village boundaries such as building roads, schools,
etc. QCV and the Tribal Government can work together on projects
but QCV cannot give direct tax dollars to the Tribal Government
general fund. The Village & Business Park have always operated
with what we needed to function. Infrastructure is needed for
Chelsea, utilities, roads, etc. etc, extra funding from tax revenue
will be used for the Business Park, Chelsea, etc. General Manager’s
position funding will be used for interim General Manager in January
2004 while General Manager is in State Legislative session. Government
Affairs budget for Policy Analyst position is still there but
currently Policy Analyst wants a person in that position to do
some work for him as he wants to stay home. Wasn’t Government
Affairs budget transferred to QCV last year? No the GA budget
was not transferred to the QCV. G A cannot be funded by QCV funds.
We can pay for all the people at the Village except for G A employees.
The tax revenue will increase as the years go on but remember
it’s tax money. The Village is responsible to an outside
agency for an audit. A Capital project can be built with the tax
monies, road and/or the sewer plant can be done with low tax bonds
to build these items. Other cities, such as the City of Everett,
have used tax dollars to purchase and develop property. The City
of Everett purchased 800 acres on the Tulalip Reservation. Everett
would have used tax dollars to develop this property if the Tulalip
Tribes had not bought it from them.
Consultants – it’s a reality for the type of business
the Village is doing.
Cigarette Tax –When an Auditor was present, a person received
a Tribal discount and did not show their Tribal ID.
Motion made by Marie Zackuse to approve the 2004 QCV
budget as presented. Seconded
Questions
2 For 0 Against
Motion carried
B) Business/Leasing Department
C) Utilities & Environmental Department
D) Maintenance
E) Tulalip Technology Leap Department
4) National Association of Foreign-Trade Zones
A) Participation will require hiring three new staff
members with an annual budget of $300,000 with a two year commitment.
This will be brought back to the Council at a later date.
B) Travel Request by Lael Echo-Hawk to attend the NAFTA
Boot Camp in Orlando, Florida, January 11-12, 2004. Cost is approximately
$1,500.
Discussion: John McCoy; Herman Williams Jr.; Michael Taylor; Mel
Sheldon
Staff is recommending Lael Echo-Hawk to attend this conference.
Council would like a BOD or QCV member to also attend. Village
has a need to diversify this. Last year’s trip opened our
eyes to what needs to done. It will take staff a couple months
to get to the Foreign-Trade Zone budget together.
Motion made by Marie Zackuse for Lael Echo-Hawk to attend
and a BOD/QCV member.
Seconded
Questions: Is there another date down the road? Do we absolutely
need
this travel at this time as it is a couple months down the road?
Stan arrived at 10:00 a.m. (JoAnne needed someone to come and
stay with her)
3 For 0 Against
Motion carried
New Business:
5) Village Department Year to Date Expense Summary
Discussion: John McCoy; Peter Mills; Marie Zackuse, Herman Williams
Jr.;
Steve Gobin; Stan Jones Sr.;
A) Administration
Yes- we will have funds left, but a lot of projects will be
coming up such as 116th
Street overpass, road infrastructure, etc. etc.
B) Business/Leasing
Peter-All of this money is obligated and will be used. Staff
analyzed this final amount . The last dollar amount is the amount
returned to the allocation. The EFO asked the Village if we needed
this money and staff felt they did not need to receive the final
allocation. The Village will not receive any more funds from the
allocation through the rest of 2003.
The Village budget has been approved-yes. Does the Business Park
budget
Get approved? No- it’s separate. The Business Park budget
was transferred to the Village a couple years ago. When QCV budget
was approved, Council incorporated the business park staff and
budget with QCV. The motion was to adopt QCV Administration budget
only. The Council will review others later. Council Member appreciates
the work the Business Park staff does. It’s an enormous
amount of work. Much of it is done behind the scenes. Staff responds
immediately. If TTT were not in a financial crisis, I would not
want to put a freeze on hiring. Village needs to recognize everyone’s
hard work not just a couple. Maybe these positions could be filled
with inter-tribal/governmental department transfers? All factors
should be looked at like the call-ins. Call-ins were costing us
a lot. What is it now? We need to evaluate the Casino call-ins.
In December, the TTT BOD is scheduling a week for budget review.
Should the Council discuss the QCV budgets during this week? Where
are we going to have these meetings? Staff considers the Business
Park as part of QCV. Peter, John, Steve are all related in the
work that is done here. The Council can include in the motion
that all budgets were approved but with no new positions and no
increase in salaries. When the Casino was doing the financials
for the Casino project the Business Park staff had one bookkeeper
working on all these projects. The new position is needed or we
will lose dollars like the Tribal Health Clinic did. A blanket
hiring freeze is not needed. How much autonomy does the Village
have? The budget was previously approved. Is the Tribe in a budget
crunch? The Business Park is operating with no cuts. The Tribe
is in a cash flow crisis. After the Casino budget is reviewed,
Council will have a better understanding of where the Tribe is
and then the budgets can be reviewed. Staff will need good justification
to hire. It all boils down to, sit down with decision makers.
Justify why you need this person (another bookkeeper). Council
agrees. Take a look at the big picture. Council can have these
discussions but not at this meeting. Staff will do as you wish.
This is the third year in a row staff provided our budgets in
September. Staff will continue to do this. General Manager recommends
that Council rescind motion #3 which approved the QCV budgets
until further review of all budgets is completed.
Motion made to rescind Motion #3 which approved the QCV
budgets.
Seconded
Questions
3 For 0 Against
Motion carried
FYI: Chelsea may sign on December 2, 2003.
C) Utilities & Environmental Services
No discussion
D) Maintenance
No discussion
6) QCV/TTL Telephone Service Plan
*Business opportunity, Revenue/Expense Summary
Discussion: John McCoy; Greg Keith
One other Tribe received an award this year, Hila River is a little
farther along than QCV are. Within 3-4 years QCV will have a full
system and providing services to entire reservation. What are
the benefits of doing this under QCV? Real opportunity to provide
a phone service. Chelsea is asking for 3,500 phone lines already
which does not include internet lines, etc. The people are the
most expensive cost. Verizon will provide the people as Managers.
TTL is looking at hiring more Tribal members. QCV will provide
all the telephone service for the Reservation residents. The whole
phone system will be transferred to the Tulalip Tribes. Council
has to be dedicated to this. Staff is working with Verizon to
reduce the long distance rate. It is 10 cents per minute now but
it might be likely to reduce it to 1or 2 cents per minute. Rate
payers will be able to have internet access and phone service
for a total price of about $50.00 per month!
7) QCV Charter Amendments
A) Shall the Village Charter, Article II. Section Two-Electing,
Removal and
Composition be amended
This moves the number of Council members from 3 to 7 council
members. Their term expires if they lose their position on the
BOD.
B) Shall the Village Charter, Article II. Section Four.
Terms of the Council
be amended
C) Shall the Village Charter, Article II. Section Five.
Qualifications-be amended
D) Shall the Village Charter, Article II. Section Eight.
Salaries of President and council members-be amended
Motion made by Herman Williams Jr. to move these amendments
to the Tulalip Tribes Board of Directors for approval.
Seconded
Questions
3 For 0 Against
Motion carried.
7) Next Village Council Meeting-December 16, 2003 @ 9:00
a.m.
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Meeting Motion made by Marie Zackuse to adjourn the regular Village
Council meeting.
Seconded
Questions
3 For 0 Against
Meeting Adjourned
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